Case study
A short placeholder write-up — putting the bid desk size, the win cadence and the first-quarter contract value next to each other so a cold-outreach share lands on a single page. Real copy lands once the pilot customer signs off.
4
people on the bid desk
2
Bristol tenders won / quarter
~30 min
average screening time per notice
£170k
first-quarter contract value
Problem
Bidding was a Friday afternoon of skimming Contracts Finder, hunting through Find a Tender PDFs for sub-£25k IT framework re-opens, and rebuilding the same shortlist every week. Two of the four people rotated into the bid desk each afternoon, and only one buyer per quarter landed in the diary.
Approach
They onboarded onto Bidloom with their services, region (South Wales + West of England), preferred buyers and Security Cleared sub-band. Match Score started ranking every published IT notice against that profile the same day, and a Monday digest replaced the Friday PDF skim with a written bid / no-bid rationale for each qualifying notice.
Outcome
Two Bristol tenders landed in the first quarter — a council desktop refresh and an NHS trust network-extension framework. Average screening time per notice dropped to under thirty minutes, and the bid lead took back roughly half a day a week for client work on the paying book.
6
people in the firm
3
North-West tenders won / quarter
1
shared qualified pipeline
FM
facilities-management focus
Problem
The six-person firm was strong on local delivery but short on bid capacity. North-West opportunities appeared across different buyer portals, and the team often found them too late to build a considered response around the right service lines.
Approach
They set up Bidloom with their facilities-management services, operating radius, preferred public-sector buyers and contract value band. Match Score surfaced relevant North-West notices early, while the weekly digest gave the team a concise bid / no-bid rationale before anyone started writing.
Outcome
The firm now wins three North-West tenders per quarter, with the bid lead spending less time searching and more time shaping responses around the requirements that matter. The wider team can see the same qualified pipeline without adding another full-time bid coordinator.
Try your firm
Onboarding is a five-minute Company Profile questionnaire — services, regions, preferred and excluded buyers, value band. Match Score starts scoring published notices against it the same afternoon, with a written bid / no-bid rationale on every qualifying match.